change mindset to improve productivity

There are many methods and tools for productivity, but I think first of all we should change our mindset. Without having the right mindset, even the best methods and tools will only give you modest results. On the other hand, having the right mindset gives you strong foundation for the productivity techniques and methods to run smoothly.

In my opinion, the mindset we need to have to improve our productivity boils down to this:

Love what you do

That’s it. Love what you do. Do your tasks with love. If you have this mindset, you will no longer feel the tasks as chore. Instead they will be something you happily do. They will befun.

To see the power of this principle, just take a moment to look at your life. Can you recall doing something you love? How did it feel? Next, can you recall doing something you don’t like? How was the feeling compared to doing something you love? I guess you notice significant difference between them. For the thing you love, you effortlessly do it. You do it with enthusiasm and excitement. Results will naturally follow. On the other hand, doing the thing you don’t like is a struggle. You must drag yourself to do it and you suffer along the way. It’s difficult to achieve maximum productivity in such condition.

Perhaps you notice that I wrote “love what you do” and not “do what you love”. Why? Because the former is proactive while the latter is not. You can’t always choose to do things you naturally like. There will be times when you must do something you don’t like. If the mantra is “do what you love”, then your performance will be dependent on the kind of tasks you have. You will perform well when you do the tasks you like and you will perform badly otherwise. This, however, isn’t true productivity. To be truly productive, your performance must be consistently good. No matter what kinds of tasks you have, you must perform well. That’s why the key is to “love what you do” and not “do what you love”. You should learn to love whatever tasks you come across, whether or not you naturally like it.

Now, how can we change our mindset to love what we do? I wish I could give you many tips on this, but the more I think about it the more I realize that all the tips I think of boil down to just one:

Replace your negative self-talk with positive one

It all begins with our mind. We love something because we have positive self-talk about it and we don’t like something because we have negative self-talk about it. For instance, for something we love we may say something like:

• I love it.
• It’s exciting.
• I can’t wait to do it.

On the other hand, for something we don’t like we may say something like:

• It’s boring
• It’s difficult
• I wish I don’t have to do this.

Can you see the difference? To replace negative self-talk, with positive one, here are some things you should do:

1. Find something positive about the task

If you want to have positive self-talk about a task, you should have something positive to begin with. While we may naturally look at the bad side of things we don’t like, we should take the effort to find something positive. What can you get from the task? What reward will you receive? The reward might not be immediate. It could be far in the future, but I’m sure you can get something from it. For instance, the task may teach you the traits of patience and persistence which will be useful in the future.

2. Watch your self-talk

Our self-talk may run automatically that we barely notice. But, if you take closer look, you will recognize the kind of self-talk you have. So don’t just do things on autopilot. Watch your thoughts and identify the kind of self-talk you have.

3. Use negative self-talk as trigger for positive one

When you notice that negative self-talk takes place in your mind, use it as a trigger to initiate positive self-talk. You already find positive things about the task (from step 1 above), so you can start using them to say something positive about the task in your mind.

4. Be persistent

Replacing negative self-talk with positive one takes time, so be persistent along the way until you start liking the task. Perhaps it hasn’t yet been love, but liking is a good start. When you have positive attitude toward a task, you will see that your productivity improves.

www.lifeoptimizer.com

Lean manufacturing

Lean manufacturing, lean enterprise, or lean production, often simply, "Lean," is a production practice that considers the expenditure of resources for any goal other than the creation of value for the end customer to be wasteful, and thus a target for elimination. Working from the perspective of the customer who consumes a product or service, "value" is defined as any action or process that a customer would be willing to pay for.

Essentially, lean is centered on preserving value with less work. Lean manufacturing is a management philosophy derived mostly from the Toyota Production System (TPS) (hence the term Toyotism is also prevalent) and identified as "Lean" only in the 1990s. TPS is renowned for its focus on reduction of the original Toyota 7 waste to improve overall customer value, but there are varying perspectives on how this is best achieved. The steady growth of  Toyota, from a small company to the world's largest automaker, has focused attention on how it has achieved this.

Lean manufacturing is a variation on the theme of efficiency based on optimizing flow; it is a present-day instance of the recurring theme in human history toward increasing efficiency, decreasing waste, and using empirical methods to decide what matters, rather than uncritically accepting pre-existing ideas. The goal of Lean then becomes the creation and maintenance of a production system which runs repetitively, day after day, week after week in a manner identical to the previous time period.

Leading Change

Senior leaders are confronted with an increasing rate of change and complexity and need to find ways to deal with it. Leading your company through change has become different from how it was ten to twenty years ago. Mobilizing employees, engaging them successfully, motivating them, informing them, using the talent and potential of people and teams, it all is crucial. But these days more and more leaders are confronted with change fatigue in their organization. Leaders need to find ways to support their line management and employees to cope with this change fatigue effectively.

Total Productive Maintenance Training

The training package will include the introduction, design and implementation of TPM.

FMEA Training

As regard to Advanced Product Quality Planning (APQP), this training giving you full knowledge and practices on how to build a Failur Mode and Effect Analysis.

Six Sigma Training

Giving you full understanding of Six Sigma principles and how to design, manage, and execute a Six Sigma project.

LEAN Manufacturing Training

This training will provide you full package of LEAN. started from how to build a LEAN Thinking organisation until how to implement through the whole organisation, equipped also with tools for the implementation. the training will not be a theoritical but will have a pilot project session. ANd then follow up after the training with coachine-mentoring session.

the LOGO

This is our (proposed) LOGO. The meaning behind it is that it representing;

The circle : where there is no end of an improvement, for perfection, there will always roo for being better, improving. It also stand for OPTIMA.

Capital F : On the curving edge of 'F' representing the flow, which means there is no obstacle, runs smooth. The alphabet also stands for FLOW.

Sharing the Toyota Way

How is Toyota making automobile production more environmentally
friendly?
The Toyota car is hospitable to the environment and the production
of the car is hospitable to the environment. The same level of
effort is being put into both of these areas. Recycling is making
production more hospitable - Toyota is working to achieve a 95
percent recovery rate in the near future. And we are decreasing
the amount of energy that’s required for the production line and
reducing the amount of CO2 as much as possible. Every year we
have these goals and every year we make progress using Kaizen,
continuous improvement.

How is Toyota adapting to global manufacturing?
The old way was that new models would come out in Japan and
other countries would get them a little later. But now with information
getting out to every country so fast, you can’t satisfy people
with the older models, even in developing countries. You have
to give them the newest models just like in Japan. The effort now
is to continually decrease the lag time so that sales can start in
developing countries at the same time and to maintain the same
level of quality as in Japan.

How are Toyota manufacturing and workplace innovations
influencing other Japanese industries?
That’s difficult to measure. Because of the prolonged economic
recession over the past few years in Japan, recently many companies
want to learn the Toyota Way. For example, the electronics
industry and even service industries are attempting to introduce
the Toyota Production System (TPS).


Does Toyota share its knowledge?
Toyota is attempting to help those industries but the manpower
available for that purpose is very limited.
So people have to read The Machine That Changed the World and
other sources to find out?
Many people are using these third party sources, but a few have
direct Toyota help. In the U.S., the Toyota Supplier Support Center
in Toyota Motor Manufacturing North America (TMMNA) has
been set up to diffuse TPS to suppliers.


Sharing the Toyota Way
An Interview with Toshio Ohashi, Project
General Manager, Production Engineering
Planning Division, Toyota Motor Corp.

Keeping your emotional cool

Ask yourself this question: "Am I able to remain detached when somebody else is angry or argues with me?"

If you're like most people, your answer is probably not only no, but HECK no.

When you're emotional, what are you listening to?  Where is your attention?  Is it on the other person?  Nope.  You're listening to the beast-brain screaming in your own head phrases like these:  "How DARE they say that to ME!" "They're calling me STUPID!"  "She's ATTACKING me!"  "I've GOT to defend myself."

When you're listening to the beast brain babble, you cannot hope to stay neutral.  You are literally giving your body a command to flood with adrenaline -- you're preparing your body to either rip their face off or run away.  You can't hope to think or speak your way out of the situation because all of the neurons are firing off in an ancient beast-like part of the brain -- and none of the neurons in the rational, higher brain are able to work.

A frequent question I get is "How do I get that little voice to shut up?"  My answer, marginally facetious is:  "You don't."  The best you can hope for is to turn down the volume and just notice that voice there in the background, and not let it determine the outcome.  So how do you do that?

Breathe.  I mean it.  From way down deep in your belly, consciously breathe in and fill your belly--then breathe out slowly through your mouth.  A few times.  Why?  Because the beast-brain adrenaline rush is causing you to breathe rapidly, high up in the chest, and flood your bigger muscles so you can fight or flee.  It is depriving your rational brain of oxygen. 

You can't think and feel at the same time!  Instead, try this:

Shift your body into a neutral posture.  If you're sitting, uncross everything and put your feet flat on the floor, your arms and hands open and flat on your lap or on whatever is in front of you.  If you're standing, make sure you move yourself so your weight is balanced on both heels.  Imagine there are steel rods going from the ground up through your heels, through your hipbones, and straight up your back.  Unclench your fists.  Uncross your arms.  Unclench your jaw.  They are all just  hanging, relaxed, off the steel of your legs and backbone.  Relax your eyes -- make them go soft and fuzzy.   How?  Breathe.

From that neutral place in your body, make note, like a tape recorder would, of what your beast brain is saying.  Just notice it.  Don't believe it, just notice.  "Oh.  I'm telling myself he's attacking my credibility." 

"Interesting.  I think she just  called me a liar."  Emulate Spock:  "Curious…" "Fascinating."

If you must say something, make it a neutral report about your internal truth: For example

"I'm taken aback, and unable to respond rationally right now.  Let me get back to you in five minutes."  OR

"I have no idea how to respond to that." OR

"I'm so shocked at what you are saying, I have to think about how I want to respond." OR

"Rather than say something I'll have to take back, I want some time to think about it."
Notice how neutral and "Spock-like" these responses are.  You are not adding anything to the emotional intensity.  You are giving both of you a chance to work with a creative part of your brain, toward a different outcome than you would get with the destructive part of your brain.

IMPORTANT NOTE: You will still feel like ripping their face off, or running away.  DON'T DO IT.  Some of you might be afraid that I'm suggesting you surrendering your right to righteous indignation.  I'm not.  But…if you practice rigorously with this tool, you won't get your righteous indignation in the way of communicating!

Keeping your emotional cool

Ask yourself this question: "Am I able to remain detached when somebody else is angry or argues with me?"

If you're like most people, your answer is probably not only no, but HECK no.

When you're emotional, what are you listening to?  Where is your attention?  Is it on the other person?  Nope.  You're listening to the beast-brain screaming in your own head phrases like these:  "How DARE they say that to ME!" "They're calling me STUPID!"  "She's ATTACKING me!"  "I've GOT to defend myself."

When you're listening to the beast brain babble, you cannot hope to stay neutral.  You are literally giving your body a command to flood with adrenaline -- you're preparing your body to either rip their face off or run away.  You can't hope to think or speak your way out of the situation because all of the neurons are firing off in an ancient beast-like part of the brain -- and none of the neurons in the rational, higher brain are able to work.

A frequent question I get is "How do I get that little voice to shut up?"  My answer, marginally facetious is:  "You don't."  The best you can hope for is to turn down the volume and just notice that voice there in the background, and not let it determine the outcome.  So how do you do that?

Breathe.  I mean it.  From way down deep in your belly, consciously breathe in and fill your belly--then breathe out slowly through your mouth.  A few times.  Why?  Because the beast-brain adrenaline rush is causing you to breathe rapidly, high up in the chest, and flood your bigger muscles so you can fight or flee.  It is depriving your rational brain of oxygen. 

You can't think and feel at the same time!  Instead, try this:

Shift your body into a neutral posture.  If you're sitting, uncross everything and put your feet flat on the floor, your arms and hands open and flat on your lap or on whatever is in front of you.  If you're standing, make sure you move yourself so your weight is balanced on both heels.  Imagine there are steel rods going from the ground up through your heels, through your hipbones, and straight up your back.  Unclench your fists.  Uncross your arms.  Unclench your jaw.  They are all just  hanging, relaxed, off the steel of your legs and backbone.  Relax your eyes -- make them go soft and fuzzy.   How?  Breathe.

From that neutral place in your body, make note, like a tape recorder would, of what your beast brain is saying.  Just notice it.  Don't believe it, just notice.  "Oh.  I'm telling myself he's attacking my credibility." 

"Interesting.  I think she just  called me a liar."  Emulate Spock:  "Curious…" "Fascinating."

If you must say something, make it a neutral report about your internal truth: For example

"I'm taken aback, and unable to respond rationally right now.  Let me get back to you in five minutes."  OR

"I have no idea how to respond to that." OR

"I'm so shocked at what you are saying, I have to think about how I want to respond." OR

"Rather than say something I'll have to take back, I want some time to think about it."
Notice how neutral and "Spock-like" these responses are.  You are not adding anything to the emotional intensity.  You are giving both of you a chance to work with a creative part of your brain, toward a different outcome than you would get with the destructive part of your brain.

IMPORTANT NOTE: You will still feel like ripping their face off, or running away.  DON'T DO IT.  Some of you might be afraid that I'm suggesting you surrendering your right to righteous indignation.  I'm not.  But…if you practice rigorously with this tool, you won't get your righteous indignation in the way of communicating!

Delivering Bad News in a Good Way

An artist asked the gallery how his paintings were selling. "I have some good news and some bad news," said the gallery owner.  "A guy was in here yesterday, and asked if your paintings will appreciate in value after your death.  When I told him 'yes,' he bought all 15 of them!" 

"That's great!"  said the artist.  "But what could the bad news possibly be?" 

"He was your doctor." 

Let's face it...nobody likes bad news.  Not the bearer, nor the recipient.  As a matter of fact, our whole culture seems to have shifted away from the direct approach to bad news, in favor of a watered-down, euphemistic and politically correct form of communicating that does nobody any good. 

For example...people are not fired or laid off any more.  Consider these real world examples: 

A major oil company spokesperson said, "We're managing our staff's resources.  Sometimes you manage them up and sometimes you manage them down."    

Or this one:  A large corporation referred to layoffs as "headcount reductions." 

Or better yet: Another large company refused to lay off anyone.  Instead, they said there were "surpluses" in several divisions, and a new "force management plan" would be introduced to correct "force imbalances."  They went on to say that once "surplus managers" had been identified, they would be given a "separation payment to leave." 

Don't you think it might be kinder to rip the Band-Aid off all at once?  I certainly do. 

The delivery of bad news calls for tact, diplomacy, and concern for the well being of both you and the other person.  To incorporate these qualities into a conversation in which you must deliver bad news, the following steps will help. 

1. Pick a time and place when you can be free of distraction or interruption.
2. Get right to the point.  Announce up front that you have some unpleasant, unfortunate, disappointing, or disturbing news.  The right words?  Simple: "I have some unpleasant news."
3. Use "softeners" to open.  For example: "I'm sorry to have to tell you..." or "I'm afraid that..."
4. If the news is coming as a shock to the other person, be prepared for their emotional reaction.  LET THEM vent, if they seem to need to.  DO NOT try to get them to "calm down, be reasonable."
5. If you are concerned about their reacting with violence, make sure you have provided for your own safety and security.  Either have a witness present, or alert security in advance.
6. If appropriate, once the shock has abated, offer the person resources they can pursue.
7. Forgive yourself for being the bearer of bad news.  You are not causing their distress...the news is.

New and improved!

Hi to you All,

How are you doing? i really hope that you and your business had a great result.

We are introducing our newly (but improved) consulting firm, we introduce ourself as a Optima Flow Consulting.

This firm is supported by young, experienced professionals that expert both theoritical and practice, experienced in their subject.

We hope that this firm will give a different color to  consulting industries and moreover, gives you assistance in order to pace your company competency in regard to more competitive market.

Trully Yours,
Optima Flow Consulting